Professional syndic office
- One inbox for all buildings, beside your accounts package — no migration.
- AI triage and contractor follow-up so Monday morning is not phone chaos.
- AGM, minutes and art. 3.94 sale file with visible deadlines.
Fifteen days for the sale file. Thirty for the minutes.
Blokk keeps the legal clock of your co-ownership visible, and lets residents report via a QR code in the lobby. Alongside the software you use today.
Twelve euros per building, not per apartment. A building with forty units costs the same as a building with six.
Hosted in the EU · No tracking · Cancel monthly
Example
Building
Residentie Zeezicht
24 units · 3 open reports
- Hoog
Lekkage plafond liftkooi
Lift · In behandeling
- Normaal
Deur kelderberging sluit niet
Deur/slot · Ontvangen
- Laag
Verlichting garage uitgevallen
Elektriciteit · Offerte gevraagd
Announcement
Lift buiten dienst woensdag
AI assessment
Ja, bij dringend onderhoud met tijdige aankondiging (art. 3.84 BW).
[Basisakte · art. 12 lift]
QR reports
18
this month via scan
The problem next to the solution
Three situations every syndic recognises — and what Blokk does about them.
Problem
Residents call and email at once. You dig through your inbox to see who already called, which contractor was promised and what was reported again.
What Blokk does
One list, sorted by urgency, with the source — phone, email, QR or resident app. Photo, status and file per building.
Problem
Deadlines for notice, minutes and article 3.94 disappear among other tasks. You notice too late.
What Blokk does
Notice, minutes and article 3.94 run down automatically. Countdowns and reminders keep the legal clock visible.
Problem
The coastal owner knows nothing about the corridor or the roof, so they call the syndic.
What Blokk does
They follow reports, announcements and decisions themselves, without calling — even when they are rarely on site.
Who Blokk is for
Two situations. Read the column that fits you.
Volunteer or owner-syndic
- QR in the lobby: residents report without an app or your private number.
- Overview of open reports and documents without Excel or a WhatsApp group.
- Start simply with one building; cancel monthly from €12.
Live in three steps
You do not have to change software. Hang a sign and invite residents.
1
Create a building
Name, address and the units. Five minutes.
2
Hang the sign
You get the QR code at once. Order the sign or the starter kit.
3
Invite residents
By email, or they simply scan the sign.
What Blokk does
The general meeting
From notice to signed minutes. Blokk counts down the fifteen days between your sending and the meeting. Quorum is calculated live on shares, with a warning when someone holds more than three proxies. Afterwards you sign the minutes digitally and see how many of the thirty days you still have to send them.
The assistant knows 47 documents for this building and cites its sources.
Example
Residentie Zeezicht
Zeedijk 42, 8300 Knokke-Heist
Units
24
Open
3
Documents
47
Next AGM
Algemene vergadering 2026
Wednesday 2 September 2026 at 19:00 · Feestzaal De Zwaan
Quorum: 62%
Inspection due
Liftkeuring
Due date 5 Sept 2026
Example · Article 3.94
Sale dossier · unit 2B
Residentie Zeezicht · request 1 August 2026
6
days remaining
Deadline Thursday 27 August 2026
Blokk prepares for the notary
- Basisakte en reglement
- Laatste notulen AV
- Keuringen en attesten
- Verzekeringspolis
- Mutatieformulier
Export as one PDF
Minutes register
Signed minutes per AGM, exportable for sale or audit.
- AV 2024 — ondertekend
- AV 2025 — ondertekend
- AV 2026 — in opmaak
Fifteen calendar days from the request. For registered mail: thirty days from the day after.
Sale file article 3.94
The file the notary asks for on a sale. Article 3.94 gives you fifteen days, or thirty for a registered request. Blokk prepares the last three sets of minutes, the rules, the statutes and recent decisions automatically, and only asks you for the figures that come from your accounts. One PDF, with a log of when you sent them.
Example
Inspections and deadlines
- Due soon
Liftkeuring
Residentie Zeezicht
- Compliant
EPC gemeenschappelijk
Residentie Zeezicht
- Overdue
Elektrische keuring
Residentie Zeezicht
- Certificate missing
Asbestattest
Residentie Zeezicht
QR points throughout the building
A report starts where the problem is, not in the entrance hall. The plaque hangs by the letterboxes. The stickers hang where residents actually run into a problem.
- Lift cabin
- Garage
- Cellar store
- Bike store
- Bin room
- Plant room
The plaque is dibond. The stickers are matte laminated vinyl. For unfinished concrete there is a variant on a small plate.
Probleem in het gebouw?
Residentie Zeezicht, Zeedijk 128, 8400 Ostend
blokk.be/m/zeezicht
A5 plaque and A6 stickers. The same QR, throughout the building.
More about property-manager reporting software · More about asbestos certificates for common areas
Data and security
For a property manager accountable for resident data.
Hosting
Hosted in Frankfurt
Database and app run in the EU (Frankfurt). No core data outside Europe.
Isolation
Isolated per office
Each office sees only its own buildings and residents.
Legal
DPA included
Standard data processing agreement. Transparent subprocessors.
Leave
Full export
On cancellation, export documents and reports. No lock-in.
Twelve euros per building per month
Twelve euros per building, not per apartment. A building with forty units costs the same as a building with six.
Subscription
€12/ building / month · excl. VAT
Unlimited reports, resident app, general meeting and AI analysis. Cancel monthly.
Starter kit
€39one-time · excl. VAT
Sign, stickers and plates to place QR points right away.
Single sticker or plate
€5each · excl. VAT
Extra stickers or concrete plates, beyond the starter kit.
Extra sign
€15one-time · excl. VAT
Extra A5 sign for the entrance hall or a second entrance.
The property manager passes this on to the association of co-owners. Your office pays nothing.
Billing questions? info@blokk.be
Frequently asked questions
What does syndic software cost in Belgium?
Belgian syndics often pay for software per office, per building or per unit; classic accounts suites usually sit in a higher band. Blokk is not an accounts package: you keep what you already pay and add a communication layer from €12 per building per month, cancellable. Compare EU hosting, export on exit, and whether residents must install an app.
Which software does a syndic use?
Most Belgian syndics use an accounts or co-ownership management package, while reports often run through email, phone or WhatsApp. Blokk sits beside that software: one reports list with urgency, QR without an app, general meetings and sale files. You replace nothing that already works for the books.
Must my syndic make people download an app?
No — with Blokk you scan the QR in the lobby, lift or cellar with the phone’s standard camera; the report opens in the browser with photo and urgency. The syndic works in the web app and can add a home-screen shortcut. The barrier stays low without a mandatory app download.
Who is responsible for the asbestos certificate for the common parts?
For common parts the syndic keeps documents and deadlines at association level. Blokk tracks certificates and expiry dates per building next to reports, so nothing disappears between inboxes. Private-unit owners often have separate duties when selling their apartment.
Within what deadline must the syndic send the minutes?
After the general meeting the syndic must usually send the minutes to co-owners within thirty days. Late minutes fuel disputes about decisions and appeal windows. Blokk supports the AGM and tracks minutes with visible deadlines so the clock does not vanish in a folder.
Do I need to replace my current software?
No. Blokk sits beside it and does not touch your accounts. Nothing is migrated.
Does Blokk do the accounting?
No, and that is a choice. Accounting for a co-ownership association is regulated by law and you already have a package for that. We do the part that is not in it.
Where is my residents' data stored?
In Frankfurt, within the EU. Nothing is tracked. The data processing agreement is on this site and you can download it straight away.
What if I stop after two months?
Then you cancel. There is no one-year contract. You get your data in an export.
Ready to start with your first building?
Or ask your question below — we reply ourselves.